Human Resource Assistant 

Job Brief

Our client, a financial services company in Nairobi is looking for a HR Assistant who will recruit, support and develop talent through developing policies and managing procedures. He/She will be responsible for administrative tasks and you will contribute to making the company a better place to work.

Summary:

A Human Resources (HR) Officer’s duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes and documents.

Responsibilities:

• Assist with day to day operations of the HR functions and duties
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database

Requirements and Skills:

• Degree in Human Resources or related field
• At least 1-2 year(s) proven experience as a HR Officer or relevant human resources position
• Fast computer typing skills (MS Office, in particular)
• Hands-on experience with an HRIS or HRMS
• Familiarity with ATS software and resume databases
• Basic knowledge of labor laws
• Excellent organizational skills
• Strong communications skills