Job Purpose:

Provide the MD with day-to-day administrative support.

Roles & Responsibilities:

• Acting as the first point of contact between managers and internal or external clients via phone calls and other methods of communication
• Correspondence with MD’s contacts competently and effectively
• Preliminary drafting of correspondence on the MD's behalf
• Attending meetings with and/or on behalf of the MD, taking accurate and comprehensive notes, shorthand and writing minutes
• Diary Management; scheduling appointments, meetings, conferences and organising events
• Organising and managing travel, collating and filing the necessary travel expenses
• Office and office operations management
• Maintaining relevant databases and filing systems
• Data entry, analysis, reporting and preparing presentations and briefs
• Management of stationery and office equipment
• Managing ad hoc projects and run errands as requested

Minimum Requirements:

• MBA and/or Bachelor’s Degree in Business Administration, or other relevant disciplines
• Higher Diploma or Diploma in Office Administration, Public Relations, Customer service or any other relevant disciplines
• 5 years experience in a personal assistant, executive secretary, or office manager role
• Ability to follow established processes
• Highly organized with excellent time management skills
• Ability to communicate clearly and concisely at all levels both internally and externally