Job purpose

• Responsible for ensuring proper management of the company's white fuels stocks and lubricants warehouses in Mombasa region
• Maintains and updates stock records, responsible for conducting physical stock counts, perform regular stock reconciliations and overall monitoring of stock transactions.

Fuel Responsibilities

The role reports to the Inventory Manager.

Key Duties

• Participate in periodic stock counts in line with the Company’s operational manuals and accounting policies.
• Preparation of daily reconciliations of Oracle system stock movements vs. depot loadings at (Gate pass Recon) and verify against physical records e.g delivery notes/RMAs.
• Prepare daily reconciliation of oracle invoicing with the physical records of lubes dispatched.
• Monthly reconciliation of Oracle quantities to external statements /physical stocks at all assigned fuel depots and lubes warehouses, taking corrective action as may be necessary.
• Prepare monthly stocks reports (Adjustment Memos) between oracle and various statements for approval, following up to ensure all adjustments are done on a monthly basis.
• In liaison with the Front Office Manager and Pool Accountant, request pumpover from KPRL and Shimanzi Terminals through the Supply Team.
• Prepare monthly fuel pump over summary as per the BSR and KPC advice notes.
• Review MJT Morning report and ullage allocation computations as prepared by the Pool Accountants to verify accuracy.
• Prepare reconciliations of local and export entries to ensure that all entries are fully accounted for.
• Maintain a schedule of truck receipts EX-other depots and circulate transit losses to the logistics team for processing.
• Review and confirm accuracy of doping statements for IK & Exports loadings.
• Ensure that all RMAs are closed by end month.
• Ensure systematic filling of all accounting documents to guarantee easy tracing.
• Ensure compliance with the company’s documented procedures and internal controls.

Academic Qualifications

• Bachelor’s degree in Business Administration, Commerce or Economics.
• Professional Accounting certification (CPA, ACCA).

Skills, experience and attributes

• Minimum 3 years’ experience in an accounting position within a Commercial organization.
• Excellent analytical and numerical skills.
• Proficient in using ERP systems, preferably Oracle.
• Experience in preparing financial reports in MS Office applications, particularly MS Excel.
• Ability to evaluate alternatives and make recommendations to management on business issues.
• A person of high integrity, confidentiality, self-driven and able to work under minimal supervision.

Working conditions

• May from time to time be required to work outside normal working hours.

 Physical requirements  

• The person may be required from time to time perform stock takes that requires standing for extended periods.