Purchasing Officer /Buyer

Reports to: Procurement Manager

Job Purpose;
A Procurement Buyer is responsible for identifying and procuring goods and services that the
organization requires. He/she will identify material needs of the organization, find service providers
who can supply these goods &services, negotiate for prices and arrange for the purchase and delivery
in a timeous manner.

Duties & Responsibilities

Identify Purchasing Needs/Sourcing (20%)
He/she will work with other departments and more importantly planning section to forecast demand and
evaluate accurate inventory levels.

Negotiate with Suppliers (20%)

Procurement Buyer will negotiate with vendors to get the best possible pricing and payment terms.
He/she will be responsible for carrying out bid analysis for raw materials and services, award and issue
purchase orders to suppliers. He/she will do cost management to identify areas of potential cost reduction
and analyze the impact of pricing changes for goods and services.

Inventory Management/Cash flow management (20%)
Procurement Buyers are responsible for the management of the inventory. In consultation with planning
and warehouse team he/she will carefully monitor deliveries and any past due shipments. Management of
SLOBS sitting with contract manufacturers will be business critical for this role.

Place and Follow up purchase Orders (10%)
Converting of Purchase orders based on lead times and Purchase plan.
Lead Time Management and efficient delivery to avoid stock out.

Supplier Management &NCR Control (20%)
Procurement Buyer will build relationships with suppliers and manage their performance. He/she will
conduct routine supplier business reviews, evaluating supplier performance and compliance.
Ensure supplier/service providers contracts are in place and valid. Responsible for supplier audits.

Reports (10%)
Ensure monthly reports are completed on time e.g. SAVINGS, AFMET, MEA reports. Daily meetings to
discuss and highlight potential issues.
PPV reports and GIT management.
Any other SC-related task that may be assigned by the line manager.

Desired Skills & Qualifications
 Bachelor’s Degree in Procurement/ Supply Chain/Finance or a related field
 Professional qualification in CIPS, APICS, CILT or any relevant professional qualification
 3-5 years of previous working experience as a purchasing officer or buyer 2 of which should be in a
manufacturing environment.
 Hands-on experience with ERP’s, experience in supply chain management software.
 Sense of ownership and pride in performance and its impact on company’s success.
 Critical thinker and problem-solving skills.
 Team player.
 Good time-management skills.
 Great interpersonal and communication skills.